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Study Abroad Checklist
9 - 12 months ahead ____ Set-up Study Abroad Advising Account ____ Explore program options - location - duration - courses - cost ____ Meet with a Study Abroad Advisor to discuss options and requirements ____ Ask questions (study abroad advisor, academic advisor, financial aid, students returned from study abroad, parents) ____ Apply to program(s) - request transcript - request disciplinary clearance - write statement of purpose 6 - 9 months ahead ____ Get courses pre-approved using the Study Abroad Course Approval Form. This form is available in the Study Abroad Office only. ____ Arrange for financial aid and/or scholarships ____ Apply for (or renew) your passport http://travel.state.gov/passport/passport_1738.html ____ Check on visa requirements for your host country http://www.embassy.org/embassies/ ____ Make flight arrangements to your host country ____ Make sure you maintain required G.P.A. and eligibility status to study abroad
3 - 6 months ahead ____ Talk with your Physician about medical issues (CDC recommendations for immunizations, prescriptions, mental health, etc.) http://wwwn.cdc.gov/travel/default.aspx ____ Confirm that you have submitted all necessary enrollment forms and program documentation ____ Confirm that your financial aid will be disbursed appropriately ____ Notify your current housing of when you will be leaving ____ Look up local news online from your host country http://www.nettizen.com/newspaper/ ____ Confirm where you will live when you return to your campus after study abroad
1 - 2 months ahead
____ Attend Pre-Departure Orientation ____ Turn in your completed Acceptance Packet to the Study Abroad Office ____ Make sure you have a suggested packing list for your program, including culturally appropriate clothing and household items you may need ____ Make sure you have obtained medical insurance which can be used in your host country ____ Make sure you have insurance for your personal possessions while abroad ____ Look at local news online from your host country http://www.nettizen.com/newspaper/ ____ Make sure you have a credit card and debit card which can be utilized overseas, contact your financial institutions and inform them that you will be out of the country for an extended time ____ Learn about cultural transition adjustment http://www.pacific.edu/sis/culture/ ____ Fill out a change of address form and have current mail forwarded to permanent address in the ____ File an Absentee Voter registration http://www.fvap.gov/pubs/onlinefwab.html ____ Consider implementing a Power of Attorney for financial aid or income tax purposes
____ Obtain written authorization from your Physician for any prescriptions you will be taking abroad, any relevant health conditions, and refills for prescribed medications. ____ Explore options/costs for using phone service to and from your host country 1 week ahead ____ Make several photocopies of all important documents, tickets, travel passes (leave one copy with responsible family member and pack one copy separate from your carry-on items) ____ Prepare a small travel file to hold your important documents: passport, plane ticket, insurance, emergency contact numbers, medical records, directions for when you arrive in your host country, name and phone number of program coordinator ____ Make sure you know your airline luggage and carry-on restrictions ____ Look at local news online from your host country http://www.nettizen.com/newspaper/ ____ After packing, walk in and out of the house three times with all your luggage to make sure you can handle your luggage on your own (if you can not – you have packed too much) ____ Re-confirm airline and arrival transportation arrangements ____ Compile a list of emergency, program and friend contacts (phone numbers, email, mailing address) ____ Check the local weather of your host city to make sure you dress appropriate for the weather http://www.accuweather.com/world-index.asp?partner=accuweather&traveler=0 ____ Register your travel plans with the U.S. State Department https://travelregistration.state.gov/ibrs/ Departure Day
____ Make sure you have appropriately sized carry-on items with no more than one quart size zip-top bag with maximum of 3oz liquids inside and avoid prohibited carry-on items ____ Carry-on necessities: - passport - airline ticket / e-ticket confirmation - emergency contact information - address and phone number for destination - prescription medication - one change of clothes - credit card - at least $200 cash ____ Arrive at the airport at least THREE HOURS before your scheduled departure time Upon Arrival
____ Update your Study Abroad Advising Account with your local contact information Getting Ready to Return
____ Access RAIL to register for classes for your return semester at Shepherd ____ Make arrangements to have your transcript forwarded to the Registrar at Shepherd Upon Return
____ Stop by the Study Abroad Office to share your experiences with the Study Abroad staff |
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