Shepherd University
Room 211 Scarborough Library / 301 N King Street
Shepherdstown, WV 25443-5001
(304) 876-5693
Contact Us
Getting Started
Study Abroad FAQs
The Basics
Study Abroad Checklist
Apply for Study Abroad
How to Apply
Create Account
How to Choose a Program
More Information
Download Forms & Policies
Upcoming Events
For Parents
Spring: October 15
Summer: March 1
Fall: May 1
Program Search
Program Type:
Program Country:
Program Term:

Study Abroad Checklist

  9 - 12 months ahead

____ Set-up Study Abroad Advising Account

____ Explore program options

- location

- duration

- courses

- cost

____ Meet with a Study Abroad Advisor to discuss options and requirements

____ Meet with your academic advisor, financial aid, students returned from study abroad and your family

            ____ Apply to program(s) through your study abroad account. Once accepted, complete provider application

-       request transcript

-       request disciplinary clearance

-       write statement of purpose

 6 - 9 months ahead

____ Get courses pre-approved using the Study Abroad Course Approval Form.  This form is available in the Study Abroad Office or download it from the Study Abroad website: Other Information/Download Forms

____ Arrange for financial aid and/or scholarships

         ____ Apply for (or renew) your passport

http:/ / /passport_1738.html

____ Check on visa requirements for your host country

____ Make flight arrangements to your host country

____ Make sure you maintain required G.P.A. and eligibility status to study abroad

 3 - 6 months ahead

____ Talk with your Physician about medical issues (CDC recommendations for immunizations, prescriptions, mental health, etc.)

____ Confirm that you have submitted all necessary enrollment forms and program documentation

____ Confirm that your financial aid will be disbursed appropriately

____ Notify your current housing of when you will be leaving

____ Look up local news online from your host country

____ Confirm where you will live when you return to your campus after study abroad

          1 - 2 months ahead

____ Attend Pre-Departure Orientation

____ Turn in your completed Acceptance Packet to the Study Abroad Office

____ Make sure you have a suggested packing list for your program, including culturally appropriate clothing and household items you may need

____ Make sure you have obtained medical insurance which can be used in your host country

____ Make sure you have insurance for your personal possessions while abroad

____ Look at local news online from your host country

____ Make sure you have a credit card and debit card which can be utilized overseas, contact your financial institutions and inform them that you will be out of the country for an extended time

____ Learn about cultural transition adjustment

____ Fill out a change of address form and have current mail forwarded to permanent address in the U.S.

____ File an Absentee Voter registration

____ Consider implementing a Power of Attorney for financial aid or income tax purposes

____ Refill prescriptions and purchase any over-the-counter health and hygiene products that may not be available in your host country (check with your program to make sure they are legal) 

____ Obtain written authorization from your Physician for any prescriptions you will be taking abroad, any relevant health conditions, and refills for prescribed medications.

____ Explore options/costs for using phone service to and from your host country

 1 week ahead

____ Make several photocopies of all important documents, tickets, travel passes (leave one copy with responsible family member and pack one copy separate from your carry-on items)

____ Prepare a small travel file to hold your important documents: passport, plane ticket, insurance, emergency contact numbers, medical records, directions for when you arrive in your host country, name and phone number of program coordinator

____ Make sure you know your airline luggage and carry-on restrictions

____ Look at local news online from your host country

____ After packing, walk in and out of the house three times with all your luggage to make sure you can handle your luggage on your own (if you can not – you have packed too much)

____ Re-confirm airline and arrival transportation arrangements

____ Compile a list of emergency, program and friend contacts (phone numbers, email, mailing address)

____ Check the local weather of your host city to make sure you dress appropriate for the weather

____ Register your travel plans with the U.S. State Department

Departure Day

____ Make sure you have appropriately sized carry-on items with no more than one quart size zip-top bag with maximum of 3oz liquids inside and avoid prohibited carry-on items

____ Carry-on necessities:

-       passport

-       airline ticket / e-ticket confirmation

-       emergency contact information

-       address and phone number for destination

-       prescription medication

-       one change of clothes

-       credit card

-       US cash - consider taking $200 in cash

____ Arrive at the airport at least THREE HOURS before your scheduled departure time

Upon Arrival

____ Update your Study Abroad Advising Account with your local contact information

        Getting Ready to Return

____ Access RAIL to register for classes for your return semester at Shepherd

____ Make arrangements to have your transcript forwarded to the Registrar at Shepherd

Upon Return

____ Stop by the Study Abroad Office to share your experiences with the Study Abroad staff

Shepherd University Study Abroad Office